About Us

IT Services

Understanding IT

News & Events



Contact Us

  • Register
2 minutes reading time (471 words)

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? Alternative IT Solutions can help. To learn more, reach out to us at (0)20 8498 4300.

How Does the A.I. in Reality Measure Up to Hollywo...
Tip of the Week: Changing a PDF in Microsoft Word


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, August 21, 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Cloud Business Computing Privacy Email Network Security Data Backup Malware Tech Term Google Microsoft Hackers Outsourced IT VoIp Cloud Computing Managed IT Services Managed IT Services Mobile Devices Software IT Support Data Recovery Hardware User Tips Innovation Android Hosted Solutions Backup Efficiency Data Small Business Internet BDR Communications How To Network Cybercrime Cybersecurity Internet of Things Alert Smartphones Saving Money Communication Ransomware IT Services Browser Data Protection Productivity Business Management Business Continuity Artificial Intelligence Router Chrome Money Gadgets Smartphone Mobile Device Management Data Security Phishing Computers Two-factor Authentication Collaboration Windows Connectivity Windows 10 Vulnerability Disaster Recovery Facebook Office 365 Remote Monitoring IT Management BYOD Applications Social Media Business Intelligence Social Engineering Identity Theft Spam Managed IT Business Word Telephone Systems Servers Server Data Storage Redundancy Information Website Law Enforcement OneNote Passwords Upgrade Operating System Encryption Comparison Spam Blocking Wi-Fi Bring Your Own Device Employer-Employee Relationship Value Infrastructure Work/Life Balance App Networking Avoiding Downtime CES Save Money Update Private Cloud Budget Compliance Password Microsoft Office Workers Content Management Data Breach Apps Computer Miscellaneous Training VPN IT Plan Paperless Office Holiday Credit Cards Blockchain Unsupported Software Mobile Device Windows 7 Document Management Virtualization Outlook Big Data Knowledge Software as a Service Keyboard PDF Settings File Sharing Hosted Computing Professional Services Fraud HIPAA USB Conferencing Charger Trending Enterprise Content Management The Internet of Things Software Tips Botnet Risk Management Meetings Patch Management Legal Office Tips Leadership Cortana Recovery YouTube Frequently Asked Questions Business Mangement Devices Network Congestion Wireless Charging Skype Samsung Inventory Marketing Electronic Medical Records Amazon MSP Data Management Wire Sync Content Filtering Password Management Black Market Travel Telecommuting Managed Service Flash Criminal Addiction Hiring/Firing Scam Google Apps Solid State Drive Downtime Excel Gmail Thought Leadership HaaS Government Windows 10s Telephony Specifications Virtual Assistant Access Control Amazon Web Services Augmented Reality Human Resources Sports Netflix Information Technology Cleaning Lifestyle NIST Physical Security Proactive IT Remote Work Data loss Voice over Internet Protocol Audit Smart Tech Millennials Telephone System Root Cause Analysis Tip of the week Recycling IT Consultant IT Support Start Menu Authentication SaaS Online Shopping Google Drive Staff Smart Office Bandwidth Regulations Computer Care Mobile Computing Cryptocurrency HVAC Flexibility IBM Screen Mirroring Cache Data Warehousing Tools Workforce Windows Server 2008 eWaste Public Cloud Entertainment Password Manager Nanotechnology Current Events Mobility Evernote Digital Signature Safe Mode FENG HBO Practices Firewall Supercomputer Mobile Cast Wireless Internet Automation webinar Multi-Factor Security Workplace Tips Computer Fan Google Docs Theft Accountants Machine Learning Quick Tips Education Unified Threat Management Line of Business Safety Thank You Twitter Windows 10 Students Business Technology Automobile Computer Accessories Congratulations Bata Backup IoT Company Culture Rootkit Fiber-Optic Strategy Healthcare Business Owner Bluetooth Managing Stress Two Factor Authentication Instant Messaging Employer Employee Relationship Vendor Management Streaming Media Assessment Cables VoIP Analysis Electronic Health Records Worker Remote Worker Insurance Office Proactive Health Content Filter Television Save Time WiFi Unified Communications Help Desk Managed Service Provider Wiring Remote Monitoring and Maintenance Hacking Battery Regulation Storage Public Computer Consultation Loyalty

Latest News & Events

Alternative IT Solutions is proud to announce the launch of our new website at https://www.alternative-IT.co.uk. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Alternative IT Solutions can do for your business.

Call Us Today
Call us today
(0)20 8498 4300

Avocet House, Trinity Park, Trinity Way
London, England E4 8TD