Home

About Us

IT Services

Understanding IT

News & Events

Blog

Support

Contact Us

Blog
  • Register

Alternative IT Solutions Blog

Tip of the Week: How to Improve Your Invoicing Processes

Tip of the Week: How to Improve Your Invoicing Processes

One of the most important considerations in any business is to ensure that payments are properly received and processed. Otherwise, you may as well not be in business at all. To help expedite this, we’re dedicating this week’s tip to creating a better, more effective invoice. Let’s get into it.

How to Create Your Invoice
First, you need to have some way to actually construct the invoice document itself. For this, you have some options. If you use Microsoft Office products, both Excel and Word have templates you can use to put it together, and G Suite users can leverage any number of integrations to do the same. Alternatively, there are many software titles out there that offer more specific functions based on need and preference.

Once you have selected your software, you can start to put your invoice together. You will want to be sure that your invoice includes the following information:

  • Description - You want to be crystal clear on your invoices about what you are billing for, especially if part of it refers to time spent rendering a service. This will allow you to properly bill your clients while allowing them to understand exactly what they are being billed for, cutting back on how often your invoices are contested. Overall, every invoice should include the order number it refers to, the total amount owed, how the invoice can be paid, and when payment is due.
  • Discount Details - If you are offering any discounts, you will also want to make sure these are clearly annotated on your invoices as well - especially for those who are first signing on to your services. Otherwise, these discounts may confuse your clients and instill a false expectation for the future - creating surprise and frustration when the discounts are gone later.
  • Schedules and Policies - Just as you were held to a schedule to deliver your service, your client needs to be held to a schedule to pay for it. Consistency will also help your client prepare their payments on time. On a related note, your invoice should thoroughly explain your company policies on discounts, late payments and associated fines, and due dates to make your expectations of the client very clear.

Of course, this isn’t everything that can, or should, go on your invoices. However, these aspects are crucial enough to be mentioned and detailed separately. You should also consider other elements to include on your invoice, making use of what would otherwise be blank space. You may consider adding a more personalized touch and suggesting the next steps that a client should take, based on the services you are billing them for.

Furthermore, add some more of a personal touch by including some kind of thank-you message on the invoice. Write up a brief piece thanking your client for their business and have it printed on the invoice. Not only is this a visible way to earnestly say thank you, the appreciation you show may help to expedite payments and encourage repeat business.

When and How to Distribute Your Invoice
If you want to receive your payments on time, how you send your invoices is just as important as how they look. First and foremost, they need to be sent much sooner than later.

If yours is like many businesses, you may have found that your invoices go unpaid for long stretches of time. Estimates put the total of unpaid invoices to small businesses at well over $800 billion, and that was back in January of this year. This is why it is crucial that your invoices are distributed efficiently - it may be a long time before you get them back.

This is another reason that technology solutions are useful tools to assist you in managing your invoices digitally. Most invoicing software will likely enable you to track the status of the invoices you’ve sent.

If you want more assistance in managing your invoices, reach out to Alternative IT Solutions. We’d be happy to assist you, all you have to do is call (0)20 8498 4300. In the meantime, don’t forget to subscribe to our blog for more useful technology tips and advice!

How Much Time Do You Spend on These Websites?
How Does the A.I. in Reality Measure Up to Hollywo...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, November 12, 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Cloud Business Computing Network Security Privacy Data Backup Email Tech Term Google Hackers Malware VoIp Managed IT Services Innovation Mobile Devices Data Data Recovery Hosted Solutions Cloud Computing Internet Managed IT Services Hardware Microsoft User Tips Outsourced IT IT Support Communication Software Communications Network Backup Efficiency Workplace Tips Smartphones Small Business BDR Saving Money IT Services Chrome Browser Android Productivity Internet of Things Cybercrime Ransomware Artificial Intelligence How To Business Cybersecurity Windows 10 Alert Business Management Business Continuity Phishing Two-factor Authentication Gadgets Data Protection Smartphone Mobile Device Management Data Security Computers Computer Information Windows Collaboration Router Money Server Applications Social Engineering Facebook Miscellaneous Word BYOD Managed IT IT Management Business Intelligence Save Money Servers Telephone Systems Connectivity Spam Office 365 Remote Monitoring Vulnerability Social Media Identity Theft Disaster Recovery Bring Your Own Device Password Spam Blocking Telephone System Content Management Data Breach Value Holiday Work/Life Balance Credit Cards VPN Mobile Device Paperless Office Firewall Blockchain Keyboard Compliance Private Cloud Fraud Redundancy Document Management Website Settings Workers Training Upgrade Comparison Law Enforcement Encryption Scam IT Plan Unsupported Software Virtualization Wi-Fi Employer-Employee Relationship Windows 7 Managed Service Avoiding Downtime Voice over Internet Protocol Sports Update App Infrastructure Data Storage Virtual Assistant CES Passwords Microsoft Office Mobile Computing Networking OneNote Apps Budget Operating System Tools Workforce SaaS Staff Smart Office Black Market Hiring/Firing WiFi Bandwidth Authentication Cache Solid State Drive Remote Worker Mobility Evernote HVAC Flash Cryptocurrency Flexibility IBM Windows 10s Telephony Mobile Entertainment Downtime Excel Cleaning Administrator Multi-Factor Security eWaste Current Events Digital Signature Physical Security Google Docs Theft Password Manager Nanotechnology Supercomputer Wireless Internet Audit IT Support Wiring Software as a Service Automation webinar Practices Data loss Safe Mode Professional Services Accountants Machine Learning Root Cause Analysis Tip of the week Computer Care Microchip Trending Botnet Risk Management Knowledge PDF Cortana Big Data Google Drive Unified Threat Management HIPAA USB Data Warehousing Wireless Charging Conferencing Hosted Computing Screen Mirroring File Sharing Skype Legal Public Cloud Amazon Office Tips Leadership YouTube Windows Server 2008 Enterprise Content Management Sync Content Filtering Travel Telecommuting Network Congestion FENG HBO Warranty Google Apps Business Mangement Devices Specifications Marketing Data Management Wire Computer Fan Government Inventory Cast Criminal Addiction MSP Amazon Web Services Password Management Search Engine Information Technology Lifestyle Remote Work HaaS Outlook Charger Printer Gmail Thought Leadership Start Menu Millennials Human Resources The Internet of Things Software Tips Camera Netflix Access Control Recovery Augmented Reality Online Shopping Smart Tech Meetings Patch Management Samsung NIST Bing Regulations Proactive IT Electronic Medical Records IT Consultant Frequently Asked Questions Mouse Recycling Printers Unified Communications Congratulations Bata Backup Rootkit Insurance Business Owner Proactive Television Bluetooth Content Filter Employer Employee Relationship Vendor Management Virtual Private Network Two Factor Authentication Storage VoIP Worker Remote Monitoring and Maintenance Public Computer Loyalty Regulation Quick Tips Education Health Project Management Office Save Time GDPR Safety Twitter Help Desk Managed Service Provider Line of Business Utility Computing Windows 10 Students Hacking Battery E-Commerce Fiber-Optic Automobile Business Technology Consultation IoT Company Culture Strategy Healthcare Cables Thank You Managing Stress Instant Messaging Assessment Analysis Electronic Health Records Computer Accessories Streaming Media

Latest News & Events

Alternative IT Solutions is proud to announce the launch of our new website at https://www.alternative-IT.co.uk. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Alternative IT Solutions can do for your business.

Call Us Today
Call us today
(0)20 8498 4300

Avocet House, Trinity Park, Trinity Way
London, England E4 8TD