Home

About Us

IT Services

Understanding IT

News & Events

Blog

Support

Contact Us

Blog
  • Register

Alternative IT Solutions Blog

Tip of the Week: How to Improve Your Invoicing Processes

Tip of the Week: How to Improve Your Invoicing Processes

One of the most important considerations in any business is to ensure that payments are properly received and processed. Otherwise, you may as well not be in business at all. To help expedite this, we’re dedicating this week’s tip to creating a better, more effective invoice. Let’s get into it.

How to Create Your Invoice
First, you need to have some way to actually construct the invoice document itself. For this, you have some options. If you use Microsoft Office products, both Excel and Word have templates you can use to put it together, and G Suite users can leverage any number of integrations to do the same. Alternatively, there are many software titles out there that offer more specific functions based on need and preference.

Once you have selected your software, you can start to put your invoice together. You will want to be sure that your invoice includes the following information:

  • Description - You want to be crystal clear on your invoices about what you are billing for, especially if part of it refers to time spent rendering a service. This will allow you to properly bill your clients while allowing them to understand exactly what they are being billed for, cutting back on how often your invoices are contested. Overall, every invoice should include the order number it refers to, the total amount owed, how the invoice can be paid, and when payment is due.
  • Discount Details - If you are offering any discounts, you will also want to make sure these are clearly annotated on your invoices as well - especially for those who are first signing on to your services. Otherwise, these discounts may confuse your clients and instill a false expectation for the future - creating surprise and frustration when the discounts are gone later.
  • Schedules and Policies - Just as you were held to a schedule to deliver your service, your client needs to be held to a schedule to pay for it. Consistency will also help your client prepare their payments on time. On a related note, your invoice should thoroughly explain your company policies on discounts, late payments and associated fines, and due dates to make your expectations of the client very clear.

Of course, this isn’t everything that can, or should, go on your invoices. However, these aspects are crucial enough to be mentioned and detailed separately. You should also consider other elements to include on your invoice, making use of what would otherwise be blank space. You may consider adding a more personalized touch and suggesting the next steps that a client should take, based on the services you are billing them for.

Furthermore, add some more of a personal touch by including some kind of thank-you message on the invoice. Write up a brief piece thanking your client for their business and have it printed on the invoice. Not only is this a visible way to earnestly say thank you, the appreciation you show may help to expedite payments and encourage repeat business.

When and How to Distribute Your Invoice
If you want to receive your payments on time, how you send your invoices is just as important as how they look. First and foremost, they need to be sent much sooner than later.

If yours is like many businesses, you may have found that your invoices go unpaid for long stretches of time. Estimates put the total of unpaid invoices to small businesses at well over $800 billion, and that was back in January of this year. This is why it is crucial that your invoices are distributed efficiently - it may be a long time before you get them back.

This is another reason that technology solutions are useful tools to assist you in managing your invoices digitally. Most invoicing software will likely enable you to track the status of the invoices you’ve sent.

If you want more assistance in managing your invoices, reach out to Alternative IT Solutions. We’d be happy to assist you, all you have to do is call (0)20 8498 4300. In the meantime, don’t forget to subscribe to our blog for more useful technology tips and advice!

How Much Time Do You Spend on These Websites?
How Does the A.I. in Reality Measure Up to Hollywo...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Saturday, February 16, 2019

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Best Practices Cloud Business Computing Privacy Network Security Google Data Backup User Tips Hosted Solutions Email Mobile Devices Tech Term Hackers Malware VoIp Managed IT Services Cloud Computing Productivity Data Recovery Data IT Support Microsoft Communications Innovation Outsourced IT Internet Managed IT Services Hardware IT Services Communication Efficiency Backup Internet of Things Software Smartphone Smartphones Saving Money Windows 10 Business Browser Android Network Workplace Tips Business Continuity BDR Cybersecurity Router Chrome Artificial Intelligence Small Business Ransomware Business Management Cybercrime Mobile Device How To Gadgets Alert Collaboration Windows Phishing Applications Server Two-factor Authentication Holiday Disaster Recovery Word Data Protection Information Mobile Device Management Data Security Computers Money Spam Computer Office 365 Remote Monitoring Social Engineering Voice over Internet Protocol Vulnerability Managed IT Miscellaneous Identity Theft Telephone Systems Settings Facebook BYOD IT Management Business Intelligence Software as a Service Servers Wi-Fi Connectivity Private Cloud Save Money Encryption Managed Service Social Media Windows 7 Human Resources Sports Infrastructure Access Control Avoiding Downtime Telephone System Data Breach Update Virtualization Data Storage CES Microsoft Office Mobile Computing Automation OneNote Apps Firewall Password Operating System Content Management Bring Your Own Device Spam Blocking Mobility VPN Passwords Paperless Office Telephony Credit Cards Blockchain Google Docs Law Enforcement Value Keyboard Machine Learning Document Management Work/Life Balance Redundancy Fraud Website Workers Google Drive Botnet Employer-Employee Relationship Compliance Upgrade Comparison App Scam Networking IT Plan Virtual Assistant Unsupported Software Budget Training Amazon Web Services Digital Signage Bandwidth Information Technology Lifestyle Mouse SaaS Gmail Thought Leadership Outlook Flexibility IBM Remote Work Security Cameras The Internet of Things Software Tips Remote Worker Smart Tech Start Menu Cryptocurrency Millennials Shortcuts Recovery Online Shopping Google Search Meetings Regulations Patch Management Administrator Current Events Recycling webinar Staff Smart Office Frequently Asked Questions Supercomputer Authentication Charger Hacker Cache Black Market WiFi Wiring HVAC Tools Safe Mode Workforce Solid State Drive Evernote Entertainment Flash Microchip Knowledge eWaste Samsung Conferencing Digital Signature Electronic Medical Records Downtime Excel Multi-Factor Security Unified Threat Management Password Manager Nanotechnology Windows 10s Mobile Wireless Internet Physical Security Theft Practices Hiring/Firing File Sharing Social Office Tips Leadership Audit Accountants Data loss Enterprise Content Management Network Congestion PDF Root Cause Analysis Tip of the week Trending Warranty Marketing Big Data Cleaning Professional Services Smartwatch HIPAA USB Cortana Hosted Computing Risk Management Vendor Data Warehousing MSP Wireless Charging YouTube IT Support Screen Mirroring Skype Password Management Search Engine HaaS Legal Employee Netflix Sync Windows Server 2008 Content Filtering Printer Business Mangement Devices Computer Care Public Cloud Help Desk Amazon Data Management Wire FENG HBO Camera Google Apps Proactive IT Inventory Health Travel Telecommuting Display Computer Fan Government Augmented Reality Save Time Cast NIST Specifications Bing IT Consultant Criminal Addiction Instant Messaging Strategy Healthcare Managed Service Provider Consultation Printers Hacking Battery Cables Managing Stress Television Proactive Analysis Electronic Health Records Streaming Media Virtual Private Network Thank You Unified Communications Loyalty Insurance eCommerce Public Computer Bata Backup Remote Monitoring and Maintenance Net Neutrality Quick Tips Content Filter Safety Project Management Computer Accessories Regulation Employee/Employer Relationship Congratulations GDPR Line of Business ISP Rootkit Utility Computing Windows 10 Storage Business Owner Automobile Education Bluetooth VoIP Two Factor Authentication E-Commerce Employer Employee Relationship Vendor Management Business Technology Twitter Students Worker Office Fiber-Optic IoT Company Culture Assessment

Latest News & Events

Alternative IT Solutions is proud to announce the launch of our new website at https://www.alternative-IT.co.uk. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our ser...

Contact Us

Learn more about what Alternative IT Solutions can do for your business.

Call Us Today
Call us today
(0)20 8498 4300

Avocet House, Trinity Park, Trinity Way
London, England E4 8TD